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What company file copy should I give my Tax preparer/accountant, Backup copy or Accountant's copy?

• I'm new to quickbooks.My financial Services/tax preparer need a copy of Co, file. Should I give them backup copy or an accountant's copy. What are the advantages/ disadvantages between backup and accountant's copy?

• Answer:

  A backup copy is a complete copy of your QuickBooks file with no restrictions. You can give this to your accountant if he/she only needs to see the data and does not plan to make adjustments. An accountant's copy will divide the file into two time periods (i.e. 2008 and prior, 2009 and later) that will allow your accountant to adjust/change the data before the dividing date and send back to you a file of the changes that you can import into your QuickBooks file. The accountants copy will allow you to continue to work with your QuickBooks company file while your accountant has a copy, and later import any changes that he/she makes to the file. Your tax prepare/accountant should know which copy he/she needs based on what they plan to do with the file.