Where should I sign the Income Tax Forms?

W2 Form With No Federal Income Tax Withheld Question?

• My employer runs 5 different venues within Las Vegas. Per the HR department, we sign 1 W4 form (I claim Single, and 0) and at the end of the year are issued our W2s for each venue. This year (for the 2011 year) I received 5 different W2 forms (due to crossover work at all 5 venues) 4 of the forms all have Federal Income Tax withheld. However, the W2 that is associated with my primary venue (where I work majority of the time) has 0 Federal Income Tax Withheld. 2 years ago (for 2009 taxes), I ran into the same issue with our HR Department, and ended up owing roughly $1200. I rectified the situation, and even requested that an addition $20 be taken out every week (from May 2010 - Oct 2011) to help myself. For my 2010 taxes, thanks to the additional withholding, I only owed $25. I kept the same withholding information for my 2011 taxes, and am seeing a GIGANTIC discrepancy. I know, for a fact, that the additional $20 was withheld every pay check on the W2 in question, as well as there being Federal Income Tax withheld on checks issued from the pay center associated. My HR Department is now looking through 3.5 years of withholdings, my W4, my W2s from 2008-2011, and talking to our corporate HQ in New York to try and find where the discrepancy is. ALSO, when picking up my pay check today, I noticed that there was no Federal Income Tax withheld on any 2012 paycheck (first paycheck I have received from this pay center this year) from the venue I'm having issues with. If my HR department comes back to me and says that I have to pay the IRS the taxes, what action should I take? TL:DR version: 4 of my 5 W2s are correct. The 5th one has no Fed. Income Tax withheld. All 5 W2s are from the same W4. I have additional withholding taken out every pay period. I have pay stubs to back up my claim that I had Fed. Income Tax withheld. If HR comes back and says "pay the taxes" (that I already paid) what should I do?

• Answer:

  Unfortunately the issue is with your HR department. The W-2 forms you have are the same ones sent to the IRS. If you have proof with you pay stubs that there is a discrepancy then HR needs to fix it and issue you a correct W-2. Now, if your HR department seems to be unresponsive with giving you a correct W-2 (or a W-2c Corrected Wage and Tax Statement) by feb 14th contact the IRS at 1-800-829-1040. Then talk to a tax professional about filing Form 4852 (Substitute for Form W-2). Remember though, Form 4852 must be used as a last resort.