How to define Shortcuts in Outlook 2000?
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Hi folks! Does anybody know how to define a shortcut in Microsoft Outlook 2000? I would like to increase the speed and the quality of my e-mail-management. Therefore it would be very useful if I could omit the time-consuming mouse-operations. For example: I would like to hit "Strg+Shift+d" to move a message into the "done"-Folder. Does anybody know how to configure things like that? If you know the answer, please give me instructions how to define and use those shortcuts. I am using MS Outlook XP right know. Thanks a lot for your help. Yours Martin Seibert [email protected]
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Answer:
Hi hpds-ga, Microsoft has a name for creating such shortcuts in any Office software (that includes Word, Excel, Access, Outlook, Powerpoint). That name is "macro". You can create the shortcut you want by creating a macro in Outlook, no matter what version of Outlook you have - XP or 2000. Once you create the macro, you can assign a keystroke combination (also known as a shortcut) to it. Hence, as for your example, you'll need to record a macro that moves a message into the "Done" folder. Then you should assign a shortcut to it with the keystroke "Strg+Shift+d". To achieve this, perform the following steps: 1. Choose "Macro" and then "Record New Macro" from the "Tools" menu. 2. This opens up the Record Macro dialog box. 3. Give a name to your macro. Call it "Move To Done". 4. Assign a shortcut key "Strg+Shift+d" to the macro and click Ok. This will start the macro recording. 5. Perform ONLY the actions that you want to be recorded. 6. Press Alt+V+K to stop recording the macro. There, you should be all done. You can always 'replay' or invoke the macro by pressing the Strg+Shift+d combination. To learn more about macros, go through this tutorial I found on the PCWorld website. This tutorial gives you basics on macros and shows you how to get started with them: http://www.pcworld.com/howto/article/0,aid,73644,tk,xpx,00.asp I also found another good article on macros at the Microsoft Office Assistance Center here: http://office.microsoft.com/assistance/2002/articles/pwRecordingMacros.aspx These articles should help you master the process of recording your own macros and assigning keystrokes or toolbar buttons to them. Have fun speeding up your work! :) Regards, gopalkamat-ga
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