How to set MS Office Outlook?

'Forward Only' Email Accounts in MS Outlook 2002?

• How can I set up an 'alias' or 'forward only' email account on Microsoft Outlook 2002? I have used both Microsoft Outlook 2000 and Outlook Express in the past, and had no problem setting up many 'alias' email accounts. But now I am operating on MS XP, with XP Office running Microsoft 2002 and I can handily set-up 'pop3' email accounts but not aliases or forwards. Please help!

• Answer:

  Greetings schmigeggy, Now I understand what you're trying to do, you simply don't want email automatically downloaded with all send/receive functions, however you still want to be able to SEND out on this account. You are correct in that Microsoft decided to move this function in Outook 2002. I too have used this function in earlier versions and it threw me the first time I tried to set it up. Here's how to do it: From the TOOLS menu, right under SEND/RECEIVE, there is a new menu command called SEND/RECEIVE SETTINGS. (If you have personalized menus turned on, you may have to click the little down arrow at the bottom of the menu in order to show all available menu commands) Clicking on SEND/RECEIVE SETTINGS will invoke a second menu which you will need to select DEFINE SEND/RECEIVE GROUPS. Alternately you can hit CTRL+ALT+S to call up the same function. From this screen you will setup how you want Outlook to handle the send/receive functions for all of your email accounts. By default, there is a group called "All Accounts". You can click on this group and then click EDIT on the right. A new screen appears. All of your POP3/LDAP/etc accounts appear on the left with your folders and options in the middle/right. Simply go down the list and make whatever changes you want. To disable the send/receive function (which is what you asked specifically in your question) simply click on the account and uncheck the very top option marked "Include account in this send/receive group". This will mark the account with a red "X" and will cause it to not download mail when the send/receive functions are called. You can however still SEND mail out on this account whenever you like, it only disables the SEND/RECEIVE function on a global scale. You can still do an individual RECEIVE on just this account just like in previous versions. Now you could go even further and specify to only SEND mail items, RECEIVE mail items, etc from this configuration page instead of just deactivating the function. Microsoft has really improved this functionality quite a bit with this release. After you make your changes, just hit OK to save. There are more options at the previous screen such as the time schedule for auto send/receive etc. I think most of the settings/commands are pretty self explanatory once you get to where you need to be. You can create as many different send/receive groups as you want and have them perform different functions. If you need more help with these functions, Outlook 2002 has some good tips in their online help - just hit F1 and type in SEND/RECEIVE GROUPS as your help question. I hope this helps to point you in the right direction. Please don't hesitate to ask for clarification if you need further assistance on this question or if you need me to explain anything in further detail -- I'll be happy to help! Sincerely, PWizard