How do I format a business letter?

How do you format a business letter?

• Answer:

  Your Address and the Date top right Their Reference No top left Their Address top left below Their Ref No Subject of letter across the middle underlined Salutation (Dear Sirs, Dear Ms Smith, etc) left below that The letter itself Yours faithfully at end Your Signature below the Yours faithfully Your name typed below that. All business letters follow the same format: - - - - - - - - - - date name & title of addressee company or organization name address of company or organization city, state zip (or equivalent, depending on country) Dear addressee, First paragraph: State why you are writing. That is all, one or two sentences will do. Second paragraph: State your supporting information for the above. Keep it to the point. If you have more than two or three pieces of information, use bullets. You can occasionally use two paragraphs here if you have a more lengthy explanation. This is all you need for the body of the letter. Third paragraph: Tell the addressee how you want them to respond or what you want to do. It's call the "call to action" sentence and one clear sentence will do. For next (and) last sentence, give your contact information; your phone number, e-mail address, or mailing address, whichever is appropriate. This contact information should be the last line of your letter so that it will be easy for the addressee to see. Close with "Thank you" or "Sincerely", Print or type your name and sign above it. All business letters follow the same format: - - - - - - - - - - date name & title of addressee company or organization name address of company or organization city, state zip Dear addressee, First paragraph: State why you are writing. That is all, one or two sentences will do. Second paragraph: State your supporting information for the above. Keep it to the point. If you have more than two or three pieces of information, use bullets. You can occasionally use two paragraphs here if you have a more lengthy explanation. This is all you need for the body of the letter. Third paragraph: Tell the addressee how you want them to respond or what you want to do. It's call the "call to action" sentence and one clear sentence will do. For next (and) last sentence, give your contact information; your phone number, e-mail address, or mailing address, whichever is appropriate. This contact information should be the last line of your letter so that it will be easy for the addressee to see. Close with "Thank you" or "Sincerely", Print or type your name and sign above it.