How do I get colleges and universities to respond?
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I am a doctoral student that needs to deploy a short survey as my research data collection instrument for my dissertation. I have passed a rigorous IRB process at my University. I am having an incredibly hard time getting college and universities to respond to my email request for permission to deploy my survey to their school student email systems. I can't even get my dissertation chairs to respond to my emails for guidance!? What am I doing wrong? I'm polite, grateful and provide them with all the forms and paper work. The survey is not about sensitive information, I'm seeking to understand if there is a connection between video game play and interest in Science careers (for women)... I am getting very discouraged. I've never done this sort of thing before, so I am clueless as to how to get them to respond and grant me permission to deploy my survey at their campus. I think if I am overly pushy they will shut me down, and if I'm not pushy enough they will ignore me. Any thoughts, advice, or recommendations would be greatly appreciated! I'm offering a raffle for a Windows tablet to students who respond, I am offering a small gift certificate to students that I will interview (only a couple will be sufficient) Is there some conventional wisdom on how to go about this? I have no experienced person to ask, as I am the first person in my family and that I know personally to get a doctorate degree. I am doing great in the program, and well liked among my peers (I am quite a bit older than they are). Again, your thoughts are very appreciated! :D
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Answer:
Are you asking to send this out to the entire student body? I HOPE they say no, and I'm a social science researcher. There is nothing in it for them or for their students. You may be able to pull this off at your own school, which has interest in seeing you succeed, but others won't want you spamming their students. You MIGHT be able to get individual departments or organizations interested enough in your project, by selling the benefits of your research to them, but it will take luck and a good amount of legwork. Your advisors should have told you this would be a problem earlier. If they don't have better ideas, I think the best way to salvage your study would be to post the link on campus bulletin boards and the electronic equivalents thereof. How many respondents do you need?
ConnieL at Ask.Metafilter.Com Visit the source
Other answers
Spamming an entire university email system for a grad student's survey isn't going to happen, at the school I work at even pretty important stuff is opt-in. I would take a different tack and try contacting a group more likely to have the people you're interested in interviewing. Quality over quantity. The Society of Women Engineers, for example, might be actively interested in your work (and is a group I have been involved with.) The faculty advisor or student leadership for such groups would be a useful contact, and should be easily findable. Most scientific disciplines have professional societies with local chapters and student members. Profs who teach the big 100-level science and education courses might be willing to give you 30 seconds and some whiteboard space for a URL. Your advisors may even be willing to give extra credit for participation (I remember this being pretty standard practice in my psych classes.) The education departments at these schools might look more kindly on your requests, or have paths that they use to get the word out.
tchemgrrl
Besides those things others have mentioned, most universities have entirely separate IRB procedures for studies examining their own students, especially undergraduates. So if you are at University X and looking to do a survey at universities A, B, and C, you would actually also need approval from university A, B and Cs IRB for research on students in order for their to facilitate your research on their students. Universities tend to be protective of both their students and their reputations so this can be something of a hurdle. I'm surprised your advisor did not bring up the difficulty of this method when you made your proposal.
If only I had a penguin...
I see a lot of post it on facebook, put out an ad, etc. advice. Do not deploy any of this advice before talking with your committee. Not everyone giving this advice may understand how sampling works. Post a survey on FB to be filled out by whoever decides to click your link and your p-values are meaningless. Maybe your committee is ok with that (seriously, maybe they are. I'm not disparaging the idea, just telling you to check), but the project they approved was based on a sampling method that is more statistically sound. Do not assume without asking that they will be ok with less. If they are not ok with less, there are other statistically valid ways of sampling that you will have to look into, rather than just putting the survey out there for whomever.
If only I had a penguin...
I'm not surprised that no one will let you e-mail spam their entire student body for your survey; further, you go to a school with 40,000 students so it's not like you should need to involve other schools to find a large enough sample frame. If your survey is actually a short survey, without a need for personal information, I'd use the $400 that a tablet costs to deploy a http://www.npr.org/blogs/alltechconsidered/2014/03/05/279669610/post-a-survey-on-mechanical-turk-and-watch-the-results-roll-in. Here's a good http://link.springer.com/article/10.3758%2Fs13428-011-0124-6
Homeboy Trouble
It takes years of rapport building to get access to student emails in the way you're describing. It is really unlikely that you'll get access. Why haven't you reviewed the literature on sampling this way? Where is your committee in this? IAAA, IANYA
k8t
Also, I wanted to say that I'm so sorry your advisors have failed you in this. They had the experience to know this would be a problem, and their poor communication is horribly unfair. Unfortunately it's not terribly unusual either.
metasarah
Find a new survey method. Schools will not send your survey to their email lists.
JackBurden
As an alternative, there are unofficial facebook groups that will reach large swaths of students from schools, often organized by graduation year, faculty, etc. You might be able to get permission from the people (usually just random students) who manage those groups to post your survey and you'd reach potentially hundreds or thousands of students at a time.
jacquilynne
If the target university has an Office of Institutional Assessment, I'd start there. They're typically the ones distributing surveys. (agreed that your advisors should be helping you, too)
hollyholly
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