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What does a Professional Secretary do?

What is the main duty of a secretary?

  • i am planning to apply for the position of a secretary but i am thinking what was be my main duty if i hired as a secretary? Is it difficult to be a secretary?

  • Answer:

    Hello Riley: The first requirement of a secretary is to be able to read and write well. Grammar and spelling are extremely important in this role. If you are not able to do these easily, being a secretary is not for you until you have had more training or education. Many times, a secretary is the first and last person contacted in a business. Your ability to communicate verbally and in writing, is essential as a secretary. It is very stressful at times, time intensive and requires that you be able to focus and organize many things at once. Some environments are very fast paced, where others are slow, then fast, then slow again throughout the day. If this is something you can handle and can work independently, this may be a good field for you. Good luck in your search.

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Every secretary job is different so you would need to understand the specific job. Some secretaries manage all of the administrative function for an individual or group, while others have more limited responsibilities. Depending on the nature of the company/job, the key success factors in most every secretary job include being highly organized, well versed in keyboarding, command of a suite of software like MS Office (Word, Excel, PPT, Outlook), ability to manage several tasks at once, and excellent communication skills.

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