Can't determine if this is a fraudulent email or not...
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I received an email at ~4:30 PM (EST) from a @ucia.gov email account. It was in regards to a scholarship program from the CIA to which I had applied, stating that they had liked my online application, and wanted to learn more about me. The problem is that I can't determine, given what I'm looking at, whether it's fraudulent or not. Let me list the reasons why I don't think it can be a fraud: (1) It's from a @ucia.gov email. There doesn't seem anything fishy about it. I hit the reply button, and in the field it still states the same email. (2) They're asking me to send information to a different email, but one still at a @ucia.gov account. I can't imagine there's anyway to fake this right? If they had been spoofing the email, they would have wanted me to reply to the original email, or had me go to some website which would have been discernible in the address field. Of course, the "ucia.gov" address spooked me at first. Why isn't it "cia.gov?" I asked. Well, Google seemed to give me legitimate hits on "ucia.gov" email accounts. (3) I've applied before, but this is the first time for me to hear back. I'm also using a new email address this time around. The application deadline was Oct. 31st, and I got a timely response on Nov. 1st. I can't imagine that given these circumstances this could be a fraud. (On the other hand, when I applied to the NSA for a similar sort of position, they sent me by mail a request for some more information, which I was to input on their website.) (4) The attached document they wanted me to fill out didn't make my antivirus software alert me when I scanned it. On the other hand, the fishy things about this: (1) I have to turn in documents by 7AM Nov. 4th, which is a Monday. I got this email Friday evening, just as the business day was ending. Therefore, there's no time for me to contact the CIA by phone or email in between to verify this email's legitimacy. (2) They ask for transcripts and for me to fill out a supplemental document. Well, I suppose the transcripts can be unofficial given they want me to attach them, but I wonder if my transcripts can be used in identify theft? They have my name, grades, date of graduation, major... and my student ID. But there's nothing there that can be used for the purposes of identity theft, right? (3) The supplemental document wants me at the end to put my name, and social security number. Sure, I put in my social security on the CIA website for my application, and can understand this might be helpful for filing purposes. But to just write it out in a .doc, and send it through email? (4) The document itself seems rather infantile. I'm a graduate student applying, and I'm being asked what one of my favorite courses at university was? On the other hand, it looks as though they're using perhaps the same "supplemental information form" across the board? They mention that if you were a High School student applying, then to talk about why you want to choose a certain major. (5) There's also just random things here and there that set off alerts. The email signed off as: "Regards Student Programs" No name. No comma. There's a grammatical mistake in the document, something like missing the "to" for what should be a word in the infinitive. The word "major", as in a college major, was located in the middle of a sentence but the 'm' was capitalized. They ask why do I want to work for "this organization." Really? Non-descript terms? That's not helping me feel more comfortable. I mean, the email just looks incredibly scammy. But despite all that, I still can't reconcile how this could be a fraudulent email given the first three positive points I made. Am I missing something here?
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Answer:
This is the CIA we're talking about -- they should certainly understand security concerns! In your position, I would send an email now saying that you don't send private information through insecure media. "I'm sure you understand" would be an apt turn of phrase. You could then ring them up on Monday morning to confirm.
anonymous at Ask.Metafilter.Com Visit the source
Other answers
Never ascribe to malice that which can be explained through incompetence. I mean, really. Do you think there is an active e-mail scamming business built around asking people to complete their applications for CIA jobs? Really? And they happen to have an @ucia.gov e-mail address for receiving the scam replies? I've gotten lots of fake Paypal e-mails, and lots of fake Fedex e-mails, and lots of fake e-fax e-mails. I've never gotten a fake e-mail purporting to be from the CIA asking me to provide additional application materials. I don't know anyone else who has ever gotten one of those, either. Sure, be careful about what you provide in clear text via e-mail. Sure, follow up by phone on Monday. But don't spend time worrying about whether or not this is a scam.
alms
I doubt very highly that they would be playing spycraft mindgames in this kind of communication. If they ARE doing that and it is making you crazy, maybe you aren't a good fit for that organization? But again, the vast majority of what they do is just plain old federal employment where they aren't going to play games. The shadowy, secretive stuff is mostly a Hollywood creation. The clandestine service side isn't just going to pick out some college student and toy with them. If the headers of the email match what you expect, I doubt it's fraudulent. Just written by some intern in the HR department. On the other hand, I completely agree with your list of concerns. You can't be expected to get your school to produce a transcript over a weekend, and they can't expect everyone to be cool with sending their social security number in an unencrypted email. Call the program office Monday. Better safe than sorry. If they are going to penalize you for not meeting these somewhat ridiculous requirements, it's probably not going to be a good program.
gjc
I once applied for the CIA clandestine service (and decided mid-way I didn't want to join, also I think I'm probably ineligible anyway for other reasons) and the application process was pretty old school. I got e-mailed back by a recruiter for a phone interview, and after I passed that I had to do a little online IQ test, and then they sent me a document package by regular post to fill out. They asked for me to mail back my transcripts and the supplemental form sounded pretty similar to what you describe (what were your favorite courses, where have you traveled, etc). But this was several years ago so by now it's totally possible they handle all the document sending electronically. Everything was very straightforward; unless there was some crazy meta shit going on I never once suspected I was being "tested" beyond the very ordinary questions they asked me in the phone screening, IQ test, and supplemental forms. If you're just applying for a scholarship honestly it's not like they're going to play secret agent mind games with you, this isn't some Jason Bourne shit. There are tons of people who apply for actual jobs with them; they don't have the time or resources to do secret agent tests with every single college kid who applies for a scholarship. At the end of the day you have to remember they're just another US government organization and the way they do things can be kind of slow and bureaucratic like any other US government agency. If you want the scholarship I'd go ahead and just reply back with what they want in the time frame they asked for.
pravit
The people who would be sending paperwork for this kind of thing are pretty likely to be entry level employees themselves.
empath
Also I sincerely doubt "I question the veracity of this email because typos" will go over well.
spunweb
Answer the questions and send an unofficial transcript, but withhold your SSN for now. In the body of the email just write something like "I have questions about how the SSN is used. I plan to call Monday morning to clarify but am sending the rest of the application materials now." They're unlikely to ding you if you send everything else in on time and being worried about giving out your SSN is common enough these days that it won't seem weird. I wouldn't say anything about thinking that it's a scam.
matildatakesovertheworld
Ucia. Gov is a real cia domain for communicating with the outside world.
k8t
For comparison: A few years I was going through my e-mail on my iPhone while walking down the sidewalk, deleting items based on the subject lines. I saw an e-mail with an unpronounceable asian-looking return address with a subject line in all caps IMPORTANT BUSINESS OPPORTUNITY. Spam, right? So I deleted it. But half a second later I had second thoughts. I navigated to the trash folder, found the e-mail, and moved it back to my in-box. When I looked at the contents, it turned out to be from someone in the marketing department of the Apple App Store, asking if my iOS app company wanted to participate in an App Store promotion. Needless to say I was thrilled, I replied, and it was a good thing. The moral: even very large competent organizations send out e-mail that looks like spam.
alms
It's probably legit. Send unofficial copies if your transcripts using the school's registrar's page, and keep it moving.
spunweb
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