Where alcohol policy meets the 3 martini lunch?
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How to enforce a drug free / alcohol free workplace policy when executives drink with clients during the workday? What does your company do? I work in HR at a large US employer. Almost all of our employees (300+) are hourly factory workers. We have a very small staff of salaried office professionals. For many years, we have enforced a drug and alcohol free workplace policy *in the plant* for all hourly employees. This policy is fairly standard, boilerplate stuff and has worked well for us. It states that being at work under the influence of alcohol, consuming alcohol during work, etc. are violations. Our salaried staff is tiny, but growing, and we would like to extend the policy to cover both hourly and salaried employees. The problem: our execs and high-level sales managers do sometimes entertain clients and business guests... and having a drink or two during a business lunch/dinner is common practice. These same executives often golf with clients during the workday - again consuming alcohol. We do not know how to reconcile a workplace policy against alcohol consumption while at the same time permitting business-related social drinking (requiring them to abstain is not an option). I am sure that companies deal with this all the time -- but how? thanks much!
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Answer:
Can you carve out an exception for "appropriate use during client entertainment"?
falldownpaul at Ask.Metafilter.Com Visit the source
Other answers
The real question is, why are you trying to impose a policy that doesn't make business sense?
downing street memo
Easy: "... excluding beverages purchased or furnished by [your company]." After all, the executives are most likely using the company provided AMEX, while Joe cubicle is paying out of pocket.
Bathtub Bobsled
Honestly, what most companies do is have a blanket policy and then the salespeople and executives just violate it on their own. Everyone looks the other way most of the time, although if they were to do something stupid â like a DUI in a company vehicle on the way back from a business lunch, or run someone over with a golf cart at the country club â then they'd have created convenient grounds for disposing of themselves. The de jure policy is "don't drink"; the de facto policy is "if you drink off-site you're on your own." The only other even reasonably fair policy would be to tie it into the operation of heavy equipment, but a factory worker could pretty reasonably point out that if the executive is driving back from a business lunch in a car, they're operating heavy equipment that probably has more restrictions surrounding its use in connection with alcohol (and is arguably more dangerous to more people) than the die press or forklift or whatever they're operating in the factory. Which is why most places that I'm aware of that have drug-free/alcohol-free workplace policies have them apply (at least in theory) to everyone.
Kadin2048
I'm guessing that business lunches etc would take place off-site, whereas the factory work would always be on-site - why don't you just say no alcohol on site? Or no alcohol around machinery etc? I don't really see much of a problem in the first place (it's expected that alcohol is not allowed in a factory workplace, and it's semi-expected that business lunches include alcohol), but if you really need to make a very general policy, the location clause should work for that.
randomnity
An explicit policy authorizing consumption of alcohol while performing company business, in any setting, is a pretty direct track to liability for any resulting injuries/damages. The lack of such a writing doesn't eliminate the possibility of liability, but beware of endorsing consumption.
uncaken
"Exceptions to this policy will be approved by..."
Etrigan
I would tread lightly trying to reconcile this yourself - have you checked with your peers in the local HR community or with SHRM etc? There will be examples of what you need already built, legally vetted and HR approved.
lstanley
I usually see it as "no alcohol consumed on the premises," occasionally modified to "no alcohol consumed on the premises except for official company events" (so you can have beer at a company-sponsored bbq, as well as wine for an on-site executive dinner), and a very important additional rule that boils down to "don't work if you're impaired". which has the benefit of including prescription and OTC drugs as well as alcohol and recreational illegal drugs.
rmd1023
I think Kadin2048 has it right. Also, I'm not sure of the legalese here but maybe a slightly different wording would help, ie "impaired" instead of "under the influence of"? Having a drink or two with a client over a long lunch won't "impair" the exec, but I would assume you don't want them getting sloshed and then coming back into the office, regardless of their rank in the hierarchy.
Roommate
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