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Where is the message archive stored?

Outlook 2011: where are mail message in my archive file stored?

  • I use Outlook to access Exchange. I store old mail in an Outlook Archive folder. I know that Outlook 2011 stores data in /Users/<user>/Documents/Microsoft User Data but where exactly are these Archive emails stored on my computer? The reason I'm asking is because I want to provide the path to my archive files to my cloud backup program and exclude all the other Outlook files that are available/stored on the Exchange server.

  • Answer:

    Your aim is ultimately to archive your mail store to cloud. What if you could archive your email directly out to the cloud in real-time through an archiving tool. Not a file based cloud storage like dropbox but a mail cloud like GMail. http://blog.7thdomain.com/store/outlook-mac-auto-archive-tool/! supports that feature, called Cloud Archive. The advantage of archiving to a folder in a GMail account is your mail is always accessible through a web interface, searchable and safely backed up in free storage. You could use multiple Gmail accounts if you have excessively large mail stores (e.g. one for each year of mail). The tool also supports the more common archiving operation of automatically moving your mail (over a certain age) from your online working email account down on to 'On My Computer' preserving your folder structure. It's your choice then if you want to archive it to a Mail Cloud automatically or a File Cloud by pointing it to your file folder: /Documents/Microsoft User Data/Office 2011 Identities

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Outlook 2011 for MAC stores only the indices in a database file and stores the data records (individual emails) as a series of files nested within folders. The Database file and its folders are located here: ~/Documents/Microsoft User Data/Office 2011 Identities/Main Identity/Database ~/Documents/Microsoft User Data/Office 2011 Identities/Main Identity/Data Records Adding these path's to your backup strategy should address your issue.

Mort

Try this, it explains it quite well. http://www.arxnetworks.com/news/tag/backup-emails-in-outlook-for-mac/ Since there is more than one way doing this: here is an alternative that might suit you better. In the Category create a Archive (if it is not there already). When reading a email that you want to archive click on the category and select archive. In the File menu select Export! Looks like this: That will make a file where you want it containing only archived emails. Drawback--> you can not keep adding new emails to the same archived file.

user44516

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