What is the best way to auction free?

What is the best way of getting donations for a silent auction?

• I am the event co-chair for a Canadian children's charity and we are having a fundraiser on April 29th. One of my "jobs" is to obtain as many silent auction items as possible. I have hit up a number of big companies but it seems that unless you have an "in", they don't really want to help out. I would appreciate any advice. Thanks!

• Answer:

  Get letterhead with the charity organization's information on it. Get a pad and paper, so you can keep up with your leads. Call area sports teams, companies, manufacturers and retailers and ask to speak to the department which oversees charitable contributions. Mark the dates you call each company. Those that seem to go no where...call back in 2-3 days & do it again. Write down the name of everyone you speak to so that you can use them in your next follow-up. Initial phone conversation could go 'Hi! My name is so&so and I am calling on behalf of xyz org. We are have a silent auction in April to raise money for yada-yada & I know your organization has some wonderful products. I'd like to know what I need to do to get your company to donate xyz or whatever it can for us to auction off." Often times, they require a written request on official letterhead 30 days in advance. Follow the written request up with a phone call to the person who directed you to send the fax/letter or to who was to receive it. Many retailers & mom &pop shops will also donate. They may be more receptive to you just showing up & making a plea in person. Again, be prepared with letters/donation receipts. Good Luck!