Unfortunately, I am not aware of any “built in” ways to do this in Outlook.

As others have mentioned, there may perhaps be some “utility” or “add-in” that you can purchase that may do this, but nothing that I know of that is “native to Outlook”.

However, although I am not sure exactly what you are trying to “achieve” by adding a “note” to an Email, there are a few things that you can do with an Email which may achieve a similar results:

1. You can turn that Email into a “Task”. This is what I often do with Emails that are really “to do” items and should be tracked as a “Task” to complete in my “Tasks” view in Outlook.
2. You can set a “Category” or a “Flag” to that message. Depending upon how you set-up your Categories and/or Flags, these can often provide helpful information as to what to do with an Email. For example, I use certain “flags” to indicate that I need to come-back and read an Email in further detail later when I have more time, and other “flags” to indicate that I have “Delegated” an Email to someone else. You can create a similar system with even more flexibility using “Categories” as opposed to “Flags”.
3. You can send an Email to “OneNote”, which you can then track as part of a notebook. I do this for Emails related to “Projects” which I track in OneNote. This lets me view these Emails as part of this overall project when I review and manage it in OneNote.

Hopefully some of these may help you achieve your goals.

Regards,

Dr. Michael Einstein

Assuming that you are using Outlook (not Outlook dot com) on a PC, then the best solution is a script. While you can drag and drop an email to the Contacts folder to create a contact, that approach will only collect the sender's email address. It will not create contacts for any of the other recipients. You will also have to manually close the contact dialog for each contact created this way. That can be a pain if you drag and drop several messages to contacts all at once.

If you are using Outlook on a PC and are open to a script, then let me know and I'll update my answer to include the code.

If you are facing a problem copying all attachments from multiple emails to a new email in Outlook files and saving them in a folder those attachments separately into another folder in a selective location by users. I want to share a software that can extract all attachments from contacts, calendars, emails, tasks, and notes and save them in a separate folder at a safe location with this ToolsBaer Outlook Attachments Extractor Tool to extract and save all attachments from Outlook emails, contacts, and calendars, users will get the opportunity to preview all data before extracting data. It works without making any errors in safe environments. This tool can easily work with Outlook in all versions and is installed on Windows operating systems.

What you have described is a common task. Certainly in Gmail, but most probably in most other web-based emails. I won’t get into the various non-web-based, too many varieties.

If you have a list of “commonly used email addresses” to which you always wish to send something to all of them, put them in a group. That is, create a contacts group. Now to send an email, with or without attachments to all in the group, not personalized, and without displaying that it was sent to anyone but the recipient, send the email BCC. In Gmail, click on To: if the Bcc: option is not visible, it should become visible. Enter the name of the group. It should add all the names. Want to remove one, delete it. Want to add one, add it. Send.

If you need to personalize the email use the Mail Merge feature of Microsoft Word or the free Libre Office Writer. Check them out.

Answering: “How can I select to send the same email to separate emails with attachments from a list of commonly used email addresses?”

If you really have to use Excel you can do this ➝ see other answers. If you are open to Google Sheets this is how it can be done (I have done precisely this task many times when I have had to use Outlook).

Let’s say email addresses are stored in Column B with a header in row 1. Google Sheets has a built in function called JOIN(<delimiter>, <range>). Use this formula to join all the email addresses with a semi colon delimiter (Outlook usually uses a semi colon between email addresses).

=JOIN(";", A2:A) 

All you have to do then is copy that cell’s content and paste it into Outlook.

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Of course if you wanted to and could abandon Outlook as well as Excel you could use a script to send an email to all the email addresses in your Google Sheet via a Gmail email account. You can define an email subject and body right in the spreadsheet and have a nice little button to fire off the emails. I also do this a lot. Very efficient. Haven’t looked back since ditching Office clunkware.

You copy all attachments from multiple emails to a new email in Outlook. I have a solution for this with a tool that will help you save all email attachments in a folder without copying them. The Contacts and other objects can be extracted from an outdated.ost file using SameTools Extracting Outlook PST Software. Emails, contacts, notes, tasks, events, and other stored data in PST files can all have their attachments extracted. See more features of this Outlook attachment recovery solution by utilizing the free demo version of the program. With its many sophisticated capabilities, this program may operate on Windows OS immediately. This program works with Windows 10, 8.1, 8, 7, XP, Vista, and so forth.

I doubt that this is currently supported in MS Office Outlook, but you could implement it using MS Office Excel and VBA (Visual Basic for Applications) by re-thinking your Inbox view as a spreadsheet.

Excel has a nice Comment feature that flags a spreadsheet location with a red indicator in a corner of each cell containing a note. You could use it however you wish to reformat your Inbox to add a note-taking feature. Taken farther you could also build a Search Notes function to help you make best use of your Annotated Inbox.

At first glance, this seems like a good, useful idea. However, I would caution you that ideas per se aren’t patentable, and Google has offered Flags as a message organizing feature for many years, so one could safely assume that they and others have probably tried similar approaches.

Tedious maybe, but relatively simple….
Begin one-by-one clicking of each of “…the names listed on the “To:” or “Cc:” lines of an email…” (See ‘A’ below) and then choose the [Add to Outlook Contacts] command (See ‘B’).

Here’s a reference on the above steps from Microsoft:

Once all the contacts are added to Outlook’s contacts folder (as above) it’s easy to continue to add them into what Microsoft calls a ‘Contact Group’ or ‘Distribution List’. Following is another Microsoft reference that includes the steps to create such a list in Outlook by clicking on [New Contact Group] and then searching for names to add one-by-one:

I can tell you how I'd do it, or try to, but it might not be very helpful.
I'd connect to outlook.com with an IMAP client (I use Alpine), select all the mails using a search command and then copy them all to a a folder on another IMAP server that I control and could make an account for her on. Then I'd tell her where they are.
Or, I would copy them all to a local folder on my computer. Then I could mail them all to her as one attachment. But many mail systems have a byte limit (ours has 56Mb), so that might not work. I could bundle them 200 per message, or whatever fitted. Or I could find some file format that she could read, convert the messages to that format, then place the file on my webserver or on dropbox which she could retrieve it from.